Merchandise
Items with commercial value. Requires an HS/HTS (tariff) code for each line item, and an invoice.
Tip: Look up codes via official HTS/HS tools (e.g., USITC HTS, Census Schedule B).
International Shipping:
Customs Declarations
Shipping abroad with Buy Postage works much like domestic shipping—with one extra step: completing customs details. We generate the required forms using what you provide. You’ll do two things: choose a content type andlist what’s inside.
1) Choose the Type of Contents
Select exactly one category for your shipment:
Returned Goods
Items originally exported and now returning. Keep proofs (prior export/invoice) if available.
Documents
Paper documents only (no commercial value), generally in a flat envelope (≈ ≤ ¼″ thick). Anything with value or goods is not “documents.”
Gift
Non-commercial present between private individuals.De minimis thresholds vary by country; duties/VAT may still apply.
Sample
Representative items not for resale. Mark clearly as “commercial sample”; values should be realistic.
Other
Use only if no other category fits. Provide a complete description explaining the purpose.
Merchandise specifics: If you choose Merchandise, duties or taxes may apply in the destination country, and each item needs an HS/HTS code. Keep or upload an invoice (commercial or pro forma).
2) List the Contents
Provide details for each distinct item line so customs can identify and assess it:
- Quantity (number of units)
- Clear English description (e.g., “pens,” “books,” “sunglasses,” “wristwatch,” “men’s leather shoes,” “laptop computer”)
- Value (USD) — honest and accurate
- Net weight per item (without retail/outer packaging)
- HS/HTS code — Harmonized System code used to classify the item for customs purposes. You can search for them on hts.usitc.gov
Weight clarification: For customs, provide net weight per item. For postage, also provide the total package weight (all items + box/envelope) so we can rate the label correctly.
Common Pitfalls to Avoid
- Declared weights don’t match reality (or you gave only total weight and no net weights per item).
- Vague or inaccurate descriptions (“stuff,” “goods,” “personal items”).
- Missing required fields (item name, quantity, value, country of origin, HS code when needed).
- Listing everything as zero value or “no commercial value.”
- Non-English descriptions.
- Calling something “gift” or “sample” without specifics.
Best Practices
- Describe items in English with enough detail (e.g., “Pair of men’s leather shoes,” “Two cotton T-shirts,” “Five cashmere sweaters”).
- Use realistic values; ensure invoice and declaration values agree.
- When shipping on behalf of a business (samples, promos, gifts), attach aPro forma Invoice with sender & recipient names and phone numbers, sender’s company name/address (if applicable), item names, quantities, values, and country of origin.
Checks Before You Ship
- Prohibited/Restricted Items: Confirm your goods are allowed into the destination country and that you meet any license/permit requirements.
- Attestation: You certify the information is true and complete to the best of your knowledge and that you’re not shipping dangerous or prohibited goods.
Need Help?
Unsure about HS/HTS codes or form details? Email us at support@buypostage.com and we’ll walk you through it.
Helpful references: USITC HTS and Schedule B